Power BI vs Tableau Buying guide

Which Licensing type should i get…

Do you know the differences in licensing type for each tools?
Today we are going to explore these licensing type and show you how you can save cost by choosing the right type for your business!


Let’s start with Power BI,

Exploring Different types of User Licenses

Power BI offers three tires of service – Free, Pro, and Premium based on their usage and pricing. 

  1. Power BI Free – User for content creation: Use the free Power BI Desktop tool to author reports and prepare, model, and create data visualizations.
  2. Power BI Pro – User for content publication: Collaborate with colleagues, model data, author content, share dashboards, publish reports, and perform ad hoc analysis.
  3. Power BI Premium – User for content consumption: Read and interact with pre-published dashboards and reports with either a per-user Power BI Pro license or a Power BI Premium license for large-scale databases.
  Power BI Free Power BI Pro Power BI Premium**
For: Individual Individual/SME SME/Large enterprise
Cost in USD$: FREE $9.99 per user/ month -$20 per user / month
-From $4,995 per node/ capacity / month
Desktop/Mobile: Desktop BOTH BOTH
Features: Access:
-Developmental features

-Data streaming up to 10k row per hour
-Dataset refresh frequency x1 a day

-Content Pack

-Model Size limit 1GB
-Max storage 10 GB/user
-Direct query
-Unlimited Data streaming
-Dataset refresh frequency x8 a day
-Create reports and visualizations with Power BI Desktop4

-Publish reports to share and collaborate
-Mobile app access
-AI visuals
-Embed APIs and controls
-Connect to more than 100 data sources

-Row level security
-Metrics for content creation, consumption, and publishing
-Data security and encryption
Access: (All in Power BI Pro and) :

Interact: (All in Power BI Pro and) :
-Model Size limit 100-400GB
-Max storage 100 TB
-Dataset refresh frequency x48 a day

Collaborate: (All in Power BI Pro and) :
-On-premises reporting with Power BI Report Server
-Consume content without a per-user license
-Paginated (RDL) reports
-Dataflows (direct query, linked and computed entities, enhanced compute engine)
-XMLA endpoint read/write connectivity
-Advanced AI (text analytics, image detection, automated machine learning)

Govern: (All in Power BI Pro and) :
-BYOK Bring your own key
-Multi-geo deployment management
-Application lifecycle management
Add ons:     > Autoscale (preview)
** Depending on per user or capacity features differ. For latest update and features visit https://powerbi.microsoft.com/en-us/pricing/


And Tableau.

Exploring Different types of User Licenses

  1. Viewer – Users with Viewer license can access Tableau Desktop/Mobile, add comments to workbooks, download .png and .pdf versions of workbooks, download workbook summary data, create subscriptions for themselves, and receive data-driven alerts. 
  2. Explorer – Users with Explorer license include all actions of Viewers. They can build workbooks from scratch directly in Tableau Server/Online and with appropriate site roles, they can also edit published workbooks (create calculations, change chart types etc.)  and save them as a separate workbook or overwrite existing workbooks (with permission required). 
  3. Creator – is the developer’s license. Users with creator license will have access to Tableau Prep Builder, Desktop and Server/Online 
  Tableau Viewer Tableau Explorer Tableau Creator
For: Individual Individual/SME SME/Large enterprise
Cost in USD$: $12 for Server
$15 for Online
$35 for Server
$42 for Online
$70 for Server/Online
Desktop/Mobile: BOTH BOTH BOTH
Features: Access:
-Embedded content

-Interact with Visualization and dashboards
-Create and share custom views
-Download Viz as image
-Download summary data

-Comment, Subscribe, Receive alert
Access: (All in Tableau Viewer and) :
-Edit existing workbook / Viz
-Create new and publish new workbook from existing data source
-Explore data source via AskData
-Prepare schedule flow

Interact: (All in Tableau Viewer and) :
-Download full data

Collaborate: (All in Tableau Viewer and) :
-Create Subscription / alerts for others

-Manage user & permission
-Manage content & certify data
Access: (All in Tableau Explorer and) :
-Create new and publish new workbook from new data source
-Create new and publish new workbook on pre-built Dashboard starters
-Create / edit/ modify new data flow (.tfl)
-Export Data (.tde / .hyper / .csv)
-Publish and run flows

Interact: (All in Tableau Explorer)

Collaborate: (All in Tableau Explorer)

Govern: (All in Tableau Explorer and) :
-Server Administration
Add ons: >Tableau Data Management Add-on
>Einstein Discovery in Tableau
>Server Management Add-on
>Tableau Data Management Add-on
>Einstein Discovery in Tableau
>Server Management Add-on
>Tableau Data Management Add-on
>Einstein Discovery in Tableau
>Server Management Add-on
** Depending on per user or capacity features differ. For latest update and features visit https://www.tableau.com/pricing/individual


Our Summary:

Tableau and Power BI have different price points and the associated features for those costs. Keep in mind that there are many unique variables with every organization that could decrease or increase costs for each of these tools and features. Organizations will also need to weigh the capabilities and limitations of each tool and what you want you want to accomplish with them when making your ultimate decision. Once you have decided which tool to use, contact Power BI / Tableau concierge for the exact pricing for your business. I hope you find this blog useful to make better decision for your business.

Need Help ……?

Based on your business needs we can recommend which tool is suitable for your needs. If you’re concern about the cost go for Power BI. Whilst Tableau offer some features and functionality that Power BI don’t.

If you do not want to handle data and want to outsource your data to an analytics solution provider do feel free to reach out to us for a quick discussion on how our team of experts can manage your end to end data.

Latest Post

7 MUST-HAVE skills for Data

Data is crucial for decision-making and strategic planning in various organizations. This article will introduce the essential data skills and explain how each tool is

Read More »